There are many hundreds of car and motorcycle clubs in Australia, and these are home to hundreds of thousands of vehicles. It follows that an event like Motors & Masterpieces can only accommodate a very small fraction of the clubs and club members that would like to display a car at the show. The Motors and Masterpieces curatorial board has invited a restricted number of clubs to submit club entries for the event. The clubs will be selected on the basis of the best fit for the event, as will be the individual cars submitted by the clubs. The decisions of the curatorial board are final and not subject to appeal. If you are reading these terms and conditions, it’s because your club has received an invitation.
A few special club cars will be displayed inside one of the three buildings used for the event, mainly in Hall #1. However, these building are predominately used for individual concours entries. The main club’s display will be located in the main arena just outside Hall #1. This is an outdoors display but is still inside the event’s perimeter, fully fenced and with security attending 24 hours. The location of each display will be at the discretion of the event organizers.
Club displays hosted inside any one of the buildings, will be the same for the three days of the show, not just one day. Bump in for these vehicles is on Thursday 21st of November, from 2:00PM. The exact time will be advised in due course. Bump out will be after 5:00PM on Sunday.
Club displays in the main arena have the option to stay for one, two or three days, Friday to Sunday. Bump in for any of the three days is between 6:30AM and 9:30AM on that day. Bump out if after 5:00PM on each day.
Clubs should advise their preference as above, when they submit their entries.
The event has public liability insurance, but the owners are expected to have their own insurance. Owners are solely responsible for damaged that they may cause to the premises or other vehicles.
There will be some cars roped off, but not the majority. If this is a concern for the owners, we are happy to discuss, but this is a public event, and inevitably the cars will be exposed to the public.
The clubs have the responsibility to bring the cars to the access points and at the time as instructed by the event organizers. It is expected that the owners follow the instructions of the organisers and the staff of the Melbourne Showgrounds, at all times. Failure to do so may result in the cars no longer being admitted to the event.
The submission for each car must include three external photos, one photo of the engine bay and one photo of the interior, as well as a description of the vehicle in 500 words or less.
You will only need to enter club details once, followed by the details for each car. Since it is unlikely that more than ten cars or bikes from any one club will be accepted, there is no point in submitting a very large number of entries. Please chose your best cars and restrict the entries to a reasonable number.
Club cars accepted for display will be entitled to two general admission weekend tickets, at no charge.
There is restricted car park just outside Hall #1 that will be reserved for individual and club entries that were not accepted into the event displays. Conditions for accessing this car park will be confirmed once the selection process is complete.
By proceeding with your application, you implicitly accept these terms and conditions.